Equipment Tracking Software

Location tracked. Status unknown.

Opsima captures equipment status from WhatsApp, radio, and field communication. Available, broken down, under maintenance, or reserved: one live board, no new hardware.

Book a Demo Talk to an Expert

Why Equipment Status Is Always Wrong

The count says 90. The real number is 74.

An operations manager asks how many tractors are available for the next shift. One coordinator says 90. Another says 100. The dispatcher plans for 85 and finds out mid-shift that 12 are in various stages of breakdown and no one updated the board. Equipment tracking software built around GPS coordinates cannot solve this. The status exists in the radio call, the WhatsApp thread, and the verbal handover. Opsima captures it from there.

45%
No real-time visibility

Of terminal and logistics operations report having no real-time view of equipment availability.

Source: Port Technology International Global Marine Terminal Survey, 2025

12+ hours
Status black hole

Average time a breakdown remains untracked in the system after a mechanic begins work on it, based on field observations.

4 channels
Status split across

WhatsApp groups, radio logs, verbal shift handovers, and end-of-shift reports, none feeding the same view.

<40%
Wrench time

Industry average productive maintenance time. The rest is consumed by coordination, follow-up, and manual status checks.

Source: Mastering SAP / asset-intensive industry surveys

How Opsima Tracks Equipment Status

One live board. Every asset. No new hardware.

Real-time status from field communication

Operators and mechanics communicate equipment status constantly. It flows through WhatsApp groups, radio calls, and shift handover notes. Opsima monitors those channels and updates a central equipment board automatically. Status changes the moment someone in the field communicates them.

Available, Breakdown, Under Maintenance, Reserved: four statuses, updated from field communication in real time
No new app or form for the field team
Multi-site support: track assets across terminals, depots, or mine sites in one view
Status history logged automatically for every asset
Equipment Status
Live
Available: 0
Breakdown: 0
Maintenance: 0
Reserved: 0

Breakdown tracking with a full repair timeline

When a breakdown is reported, Opsima creates an event and starts a timeline. Every subsequent update from the field (technician assigned, parts requested, repair in progress, back in service) is captured and added to that timeline automatically. Both Operations and Maintenance see the same record.

Breakdown events captured from the first radio call or WhatsApp message
Timeline updated by any message mentioning the asset
Parts requests, technician assignments, and resolution all timestamped
Breakdown duration calculated automatically for MTTR reporting
RTG-07 Breakdown
Bay 4 | Rubber Tyred Gantry
3h 16m
Total downtime
3.2h
MTTR logged

Utilization and availability reporting without sensor hardware

Knowing when equipment is available, down, or reserved is the foundation of utilization data. Opsima builds that picture from field communication instead of requiring GPS hardware or engine sensors on every asset. Operations managers get availability rates, downtime frequency, and shift-by-shift utilization without a hardware installation project.

Availability rate by asset, asset class, and site
Breakdown frequency by subsystem (hydraulics, electrical, structural) as data accumulates
Shift-by-shift availability trends over rolling 30-day periods
Export-ready for monthly reporting without manual compilation
87%
Fleet Availability
Live (all assets)
+9% vs. last month
2
Active Breakdowns
Right now
-4 vs. last week
2.8h
Avg. Downtime/Event
Rolling 30 days
-1.1h
3
Reservations Today
Planned maintenance
On schedule
RTG Availability Rate (last 7 days)
Target 85%

Pain to Outcome

From guesswork to operational ground truth

Operations manager asks for available equipment count and gets two different numbers from two people
Single live equipment board reflects current status, updated from the field as it changes
A breakdown sits unassigned for hours because the mechanic started work but never logged a ticket
Breakdown event captured from the first WhatsApp message or radio report. Timeline starts automatically.
Shift handover means reading 40 unread messages to understand what changed overnight
Incoming shift manager opens the equipment board and sees current status for every asset, no message archaeology required
Utilization reports require a spreadsheet compiled at month-end from incomplete records
Availability rates and downtime metrics calculated continuously from captured communication data
Equipment reserved for planned maintenance shows as "Available" in the TOS because no one updated the status
Reservation events captured from M&R planning communication and reflected in the operational status view
Breakdown root cause unknown because the mechanic moved on before anyone logged it
Fault type, subsystem, and repair narrative captured from field messages and stored against the asset record

Opsima and Your Existing Systems

Overlays your TOS and CMMS, doesn't replace either

Your Terminal Operating System manages container flow. Your CMMS manages scheduled work orders. Neither captures real-time equipment status from the field. Opsima fills that gap and feeds status data into both.

Works alongside Navis, SAP, and Maximo

Opsima pushes equipment status updates into your existing systems. No migration. No API project required on day one.

No new tools for the field team

Operators and mechanics keep using WhatsApp, radio, and verbal reports. Opsima captures status from those channels. Adoption is not a change management problem.

Covers all equipment types

RTGs, STSs, straddle carriers, reach stackers, terminal tractors, haul trucks, generators. Multi-OEM. Any asset your team communicates about.

Live in 3 days

No hardware installation. No consultant project. Connect to existing communication channels and see a live equipment board within 72 hours.

FAQ

Common questions about equipment tracking

How is Opsima different from GPS tracking software like Samsara?
GPS tracking tells you where equipment is located. Opsima tells you whether it is operational, under repair, reserved, or waiting for parts. Those are different questions. Opsima does not require any hardware installed on equipment and works equally well for unpowered assets, attachments, and any equipment type that GPS devices do not cover.
Does Opsima replace our Terminal Operating System (TOS)?
No. Opsima overlays on top of systems like Navis N4, Sparcs, and SAP. The TOS manages container and vessel operations. Opsima provides the operational status layer for equipment that the TOS does not maintain in real time.
How does Opsima capture status updates without asking the field team to log anything?
Opsima monitors the WhatsApp groups, radio logs, and communication channels your team already uses. When a mechanic reports a breakdown or an operator confirms a machine is back in service, Opsima captures that message and updates the equipment board automatically.
We have 200+ pieces of equipment across multiple sites. Can Opsima handle that scale?
Yes. Opsima supports multi-site deployments and covers any number of assets. Equipment boards can be filtered by site, asset class, shift, or status. Summary data rolls up across all sites for management reporting.
What happens when a mechanic gives a partial update, like "working on it" without a resolution?
Opsima treats partial updates as timeline events and keeps the breakdown record open. As subsequent messages arrive about the same asset (parts, progress, resolution), they are appended to the same timeline. The status only moves to Available when a completion is confirmed.
Can we use Opsima if we already have a CMMS like Maximo or MainPac?
Yes. Opsima captures the informal, unstructured status data that flows outside your CMMS and pushes structured records into it. Your CMMS keeps managing work orders. Opsima ensures the real-time field updates actually reach it.

A live equipment board that updates itself. No hardware. Live in 3 days.

No GPS devices. No new tools for operators or mechanics. Overlay Navis, SAP, Maximo, or your existing TOS. Serving container terminals, mining operations, logistics depots, and equipment rental fleets.

Book a Demo Talk to an Expert